Privacy Policy

Effective Date: August 15, 2026

The Rayzors Foundation (“Rayzors Foundation,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you provide to us.

This Privacy Policy explains how we collect, use, disclose, and protect information when you visit or interact with rayzorsfoundation.com, including its webpages, forms, features, and other online resources (collectively, the “Website”).

By using the Website, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

The information we collect depends on how you interact with our Website.

Information You Provide

You may voluntarily provide personal information when you:

  • Contact us through a website form or email.
  • Subscribe to Foundation newsletters or other communications.
  • Register for or inquire about a Foundation event.
  • Make a donation.
  • Become involved as a volunteer, sponsor, supporter, or community partner.
  • Submit a testimonial, story, photograph, or other material.
  • Participate in a survey, contest, promotion, or other Foundation activity.

Depending on your interaction with us, information you provide may include:

  • Name
  • Mailing address
  • Email address
  • Telephone number
  • Organization or business name
  • Donation information
  • Event registration information
  • Sponsorship information
  • Volunteer information
  • Communications and correspondence
  • Other information you voluntarily provide

Please do not submit confidential or sensitive personal information through the Website unless specifically requested by the Rayzors Foundation.

2. Contact Forms

The Website uses WPForms to provide online contact and information-request forms.

When you submit information through one of our forms, the information you provide may include your name, email address, telephone number, message, and other information included in your submission.

Form submissions may be transmitted to the Rayzors Foundation by email for the purpose of responding to your request.

We use information submitted through our forms only for legitimate Foundation purposes, including responding to inquiries, communicating with supporters, coordinating activities, and providing requested information.

We do not ask visitors to submit medical records, diagnoses, treatment information, or other sensitive health information through our general contact forms.

3. Information Collected Automatically

When you visit the Website, certain technical information may be collected automatically.

This may include:

  • Internet Protocol (IP) address
  • Browser type and version
  • Device type
  • Operating system
  • Date and time of your visit
  • Pages visited
  • Referring webpage or website
  • Approximate geographic information
  • General information about how you interact with the Website

We may use this information to operate and maintain the Website, understand Website traffic, improve performance, troubleshoot technical problems, protect Website security, and detect potentially harmful or unauthorized activity.

4. Google Analytics

The Rayzors Foundation uses Google Analytics to understand how visitors use our Website.

Google Analytics may collect information such as:

  • IP address
  • Device and browser information
  • Pages visited
  • Referring websites
  • Approximate geographic information
  • General Website interactions
  • Information about Website traffic and usage

Google Analytics may use cookies and similar technologies to collect and report this information.

We use Google Analytics information primarily in aggregated or statistical form to understand Website traffic, improve Website content and functionality, and evaluate how visitors interact with our online resources.

Google processes information collected through Google Analytics in accordance with Google’s applicable policies and terms.

Rayzors Foundation does not use Google Analytics to intentionally collect information that directly identifies individual visitors.

5. Cookies and Similar Technologies

The Website may use cookies and similar technologies.

Cookies are small files stored on your device that allow a website to recognize or remember information about your visit.

We may use cookies for:

  • Essential Website functionality
  • Security
  • Website performance
  • Analytics
  • Remembering preferences
  • Understanding Website traffic and usage

Some cookies may be placed by third-party services, including Google Analytics.

You can control or disable cookies through your browser settings. Disabling cookies may affect certain Website functionality.

6. Website Security and Wordfence

The Website uses Wordfence Security to help protect against malware, unauthorized access, malicious activity, and other security threats.

As part of its security functions, Wordfence may process technical information such as IP addresses, browser and device information, URLs accessed, HTTP request information, usernames associated with logged-in activity, and other security-related information.

This information may be used to:

  • Detect and prevent malicious activity.
  • Identify security threats.
  • Monitor attempted unauthorized access.
  • Protect the Website and its visitors.
  • Investigate security incidents.
  • Maintain the integrity and security of the Website.

Security-related information may be processed by Wordfence or its service provider, Defiant, Inc., in accordance with its applicable privacy policies.

7. Website Backups

The Website uses UpdraftPlus to create and maintain backups of Website files and databases.

Depending on the Foundation’s backup configuration, backups may contain information that has been submitted through the Website, including contact-form information and other Website data.

Backups are maintained for website recovery, security, disaster recovery, and business continuity purposes.

Access to backups is restricted to authorized individuals responsible for maintaining the Website.

8. Donations and Payment Information

The Rayzors Foundation may accept donations through third-party services, including PayPal and Venmo.

When you make a donation through PayPal, Venmo, or another third-party payment provider, your payment information is generally submitted directly to that provider.

The Rayzors Foundation does not intentionally collect or store complete credit card, debit card, or bank account numbers through the Website.

The Foundation may receive information from a payment provider necessary to:

  • Document and acknowledge your donation.
  • Maintain appropriate charitable records.
  • Communicate with you regarding your donation.
  • Administer fundraising activities.
  • Comply with applicable accounting and legal requirements.

PayPal, Venmo, and other payment providers maintain their own privacy policies and terms of use. We encourage you to review those policies before completing a transaction.

9. Email Newsletters and Communications

The Rayzors Foundation may use Constant Contact or another third-party email service provider to distribute newsletters, announcements, event information, fundraising information, and other communications.

If you subscribe to Foundation communications, your name, email address, and subscription information may be provided to the applicable email service provider for the purpose of delivering those communications.

Foundation email communications will provide an opportunity to unsubscribe from future marketing or newsletter communications.

You may also contact the Rayzors Foundation directly to request removal from our mailing list.

We may continue to send certain administrative or transactional communications when necessary, such as donation acknowledgments, event-related communications, or responses to inquiries.

10. How We Use Personal Information

We may use personal information we collect to:

  • Respond to inquiries and requests.
  • Communicate with donors, supporters, volunteers, sponsors, and community partners.
  • Process and acknowledge donations.
  • Register participants for events.
  • Administer fundraising activities.
  • Send requested newsletters and communications.
  • Coordinate volunteer and community activities.
  • Maintain appropriate charitable and financial records.
  • Improve our Website and communications.
  • Protect the security and integrity of our Website and systems.
  • Comply with legal and regulatory requirements.

We will not use personal information for purposes materially different from those described in this Privacy Policy without providing appropriate notice when required by law.

11. How We Share Information

The Rayzors Foundation does not sell or rent your personal information.

We may share personal information when reasonably necessary to operate the Foundation and provide services to you.

Service Providers

We may share information with trusted third-party providers that assist us with:

  • Website hosting and maintenance
  • Website security
  • Website analytics
  • Email communications
  • Donation processing
  • Event registration
  • Information technology
  • Website backups
  • Other administrative services

These providers may access information only as reasonably necessary to provide services to us.

Legal Requirements

We may disclose information when we believe disclosure is reasonably necessary to:

  • Comply with applicable laws, regulations, subpoenas, court orders, or legal processes.
  • Protect the rights, property, or safety of the Rayzors Foundation or others.
  • Investigate fraud, abuse, security incidents, or unlawful activity.
  • Protect the security and integrity of the Website.

With Your Permission

We may disclose information for other purposes when you have provided your consent or otherwise authorized the disclosure.

12. Event Registration and Participation

When you register for or participate in a Rayzors Foundation event, we may collect information necessary to administer the event.

This may include your name, contact information, organization, registration information, sponsorship information, payment information, and other information necessary for event administration.

Some events may use third-party registration, ticketing, fundraising, or payment platforms. Information submitted through those services may be subject to their respective privacy policies.

13. Photographs, Videos, and Testimonials

The Rayzors Foundation may photograph or record Foundation events and activities for purposes including promoting our mission, documenting events, recognizing supporters, and sharing information about our work.

Photographs, videos, testimonials, stories, names, and other materials may appear on our Website, social media accounts, newsletters, publications, or other Foundation communications.

We make reasonable efforts to obtain appropriate permission or releases when required.

If you believe your image, testimonial, or other personally identifiable material has been used improperly or without appropriate authorization, please contact us so that we can review your concern.

14. Children’s Privacy

The Website is intended for a general audience and is not specifically directed toward children.

We do not knowingly collect personal information from children through the Website without appropriate authorization.

If you believe a child has provided personal information through the Website without appropriate consent, please contact us. If we become aware that we have inadvertently collected such information, we will take reasonable steps to delete it, subject to applicable legal and recordkeeping requirements.

15. Third-Party Websites and Services

Our Website may contain links to third-party websites and services, including:

  • Mental health organizations
  • Healthcare providers
  • Nonprofit organizations
  • Community partners
  • Sponsors
  • Social media platforms
  • Donation and payment services
  • Event registration services
  • Other community resources

These third-party websites operate independently from the Rayzors Foundation.

We are not responsible for the privacy practices, security, content, or policies of third-party websites.

When you leave our Website, we encourage you to review the privacy policy of the website you visit.

A link to a third-party website does not necessarily constitute an endorsement or recommendation by the Rayzors Foundation.

16. Data Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, disclosure, alteration, misuse, or destruction.

Our Website uses SSL/TLS encryption to help protect information transmitted between your device and the Website.

We also use security and monitoring tools to help protect the Website from unauthorized access, malware, and other security threats.

However, no method of transmitting information over the Internet or storing information electronically is completely secure. Therefore, we cannot guarantee absolute security.

17. Data Retention

We retain personal information for as long as reasonably necessary to fulfill the purposes for which it was collected, maintain appropriate charitable and financial records, administer events and donations, resolve disputes, comply with legal obligations, and otherwise operate the Foundation.

The length of time information is retained may vary depending on the type of information and the purpose for which it was collected.

Website backups may retain information for a limited period after the original information has been removed from the live Website.

When information is no longer reasonably required, we may securely delete, destroy, or anonymize it, subject to applicable legal, financial, and recordkeeping requirements.

18. Your Privacy Choices

Depending on your interaction with the Foundation, you may have the ability to:

  • Request information about personal information we maintain about you.
  • Request correction of inaccurate information.
  • Request deletion of information where applicable.
  • Unsubscribe from newsletters and other promotional communications.
  • Request that we stop using your information for certain purposes where applicable.
  • Manage cookies through your browser settings.

To make a privacy-related request, please contact us using the information below.

We may need to verify your identity before completing certain requests.

Nothing in this Privacy Policy limits any privacy rights you may have under applicable law.

19. New York Residents

The Rayzors Foundation is based in Western New York and may collect information from individuals throughout New York State.

We are committed to handling personal information in accordance with applicable federal, state, and local laws.

Nothing in this Privacy Policy is intended to limit rights provided to individuals under applicable law.

20. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, services, legal requirements, or other circumstances.

When changes are made, we will update the “Effective Date” at the top of this Privacy Policy.

We encourage you to review this page periodically to remain informed about how we handle personal information.

21. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or the Rayzors Foundation’s privacy practices, please contact us through our Contact Us page.

Rayzors Foundation
Western New York
Website: rayzorsfoundation.com

Last Updated: August 15, 2026